Director Identification Number (DIN)

A Director Identification Number (DIN) is a compulsory requirement for both current and prospective directors of a company. This 8-digit Unique Identification Number is assigned to directors in accordance with the guidelines established by the Companies Act.

DIN eKYC Filing

DIN is obtained by submitting an application in eForm DIR-3, which was originally intended to be a one-time process for anyone wishing to become a director of one or more companies.

However, as a result of an amendment to MCA’s register, all directors with DIN are now required to submit their KYC details in e-Form DIR 3 KYC every year.

What is Form DIR-3 KYC?

As mentioned, Form DIR-3 KYC is an electronic form mandated by the Ministry of Corporate Affairs (MCA) for the purpose of updating the KYC (Know Your Customer) details of individuals who have been allotted a Director Identification Number (DIN).

Applicability

Form DIR-3 KYC is a mandatory filing requirement under the Companies (Appointment and Qualification of Directors) Rules, 2014. It applies to individuals who have been allotted a Director Identification Number (DIN) and whose DIN status is ‘approved’.

Purpose of DIR-3 KYC (Know Your Customer)

The purpose of this form is to conduct the annual KYC (Know Your Customer) process for directors, which must be submitted to the Registrar of Companies (ROC). This form is essential for maintaining current and accurate director information with the ROC, including addresses, contact numbers, and email addresses.

Who is required to submit Form DIR 3 KYC?

Directors are required to submit their KYC details to the MCA if they meet the following conditions, according to recent MCA announcements:

• Their Director Identification Number (DIN) was assigned to them by or on 31st March of the Financial year.
• DIN is in approved status

Note that DIN eKYC Filing is also required of disqualified directors.

Annual Deadline for Filing Form DIR-3 KYC

The deadline for filing Form DIR-3 KYC is September 30th of each year. However, this due date is subject to any extensions that may be granted.

Types of DIR-3 KYC Forms

• DIR-3 KYC eForm: First-time filers of DIR-3 KYC must use the eForm DIR-3 KYC, accessible on the MCA (Ministry of Corporate Affairs) portal. This form is also required for existing filers who need to update their mobile number, email address or any other details.
• DIR-3 KYC web form: The DIR-3 KYC web form is a simplified version available for DIN holders who have previously filed a DIR-3 KYC eForm. Accessible through the MCA web service, this form streamlines the filing process by pre-filling most of the information, making annual DIR-3 compliance more efficient.

Documents Required

The following documents are required to file Form DIR-3 KYC :

• Digital Signature Certificate (DSC): DSC linked to the individual’s PAN.
• PAN Card: Provide a self-attested copy of the PAN card.
• Proof of Address: Submit a self-attested copy of either an Aadhar Card, Voter’s ID Card, or Driving License.
• Photograph: A self-attested passport photograph is required and mandatory for foreign nationals.

Contact Verification and Personal Details for DIR-3 KYC

• Mobile Number & Email Address: A unique personal mobile number and email address for OTP verification purposes.
• Additional Personal Details: Information regarding Citizenship, Nationality, and Residential Status.

Penalty for Non-Filing of DIR-3 KYC

A fine of INR 5,000 is imposed on individuals who fail to comply with the filing requirement within the stipulated timeframe.

DIN Deactivation

If a director fails to submit e-Form DIR-3 KYC by the 30th of September on the MCA portal, their Director Identification Number (DIN) will be marked as ‘Deactivated due to Non-filing of DIR-3 KYC’ by the department.

Every holder of a Director Identification Number (DIN) whose DIN has been deactivated due to non-compliance with the DIR-3 KYC filing requirement must file the e-form DIR-3 KYC or complete the KYC process through the designated web service, along with paying the applicable fee.

• After the DIR-3 KYC form is submitted, it undergoes a Straight Through Processing (STP) for approval.
• Upon successful approval, the system automatically reactivates the deactivated DIN. This process ensures that all directors maintain up-to-date KYC information as per regulatory requirements.

Streamline Your DIN eKYC Filing

• Form Download Assistance: Our team guides you in accessing and downloading the DIR-3 KYC form from the MCA website.
• DIN Detail Entry Support: We help you accurately fill in your DIN on the form. If your DIN was deactivated due to previous non-submission, we would assist in the reactivation process, including the payment of any late fees.
• Form Completion Guidance: Our experts ensure your personal information is accurately entered, including your name as per your PAN card, father’s name, nationality, date of birth, and residential address details.
• PAN Verification Process: We facilitate the PAN verification process, ensuring your details match the PAN database. For foreign nationals without a PAN, we ensure that the name on the form aligns with your DSC.
• Contact Information Update and Verification: Our team aids in updating your contact details and guides you through the OTP verification process for your mobile number and email address.
• Document Attachment Support: We assist in preparing and attaching self-attested copies of your PAN, address proof, photograph, and any other necessary documents, ensuring clarity and compliance.
• Digital Signature Facilitation: ZuluFilings provides assistance in obtaining and applying the required digital signature from a recognized professional to authenticate your form.
• Form Submission: Our team thoroughly reviews your form for accuracy and completeness before guiding you through the submission process on the MCA portal.
• SRN Generation and Follow-up: After submission, we will help track your Service Request Number (SRN) for future reference and correspondence with the MCA.
• Email Confirmation Tracking: We monitor and confirm the receipt of the acknowledgement email from MCA, ensuring your DIR-3 KYC form submission is successful.
• Additional Support: ZuluFilings provides reminders and assistance for annual compliance, ensuring timely and hassle-free submissions in subsequent years using the DIR-3 KYC Web service on the MCA portal.